Written invoices · verified bank instructions

Wholesale Beer Payment Terms

WooveBeer uses documented B2B payment milestones based on the total accepted pallet quantity. Every buyer receives written product, pricing, payment and beneficiary information before funds are transferred.

Request a written quotation Review payment structure

B2B invoicingcompany and order identified
Bank transferinstructions issued in writing
Payment verificationcleared funds confirmed
No silent changesbank details must be reverified

Clear commercial milestones

A Payment Process Buyers Can Verify Before Committing

Payment terms must match the accepted order—not a general product-page statement. WooveBeer confirms the legal buyer, products, pallets, price, currency, included costs, payment dates and authorised instructions through the quotation and invoice process.

The standard pallet thresholds below apply unless a signed contract, order confirmation or accepted quotation expressly states a different arrangement. Buyers should resolve every discrepancy before making a transfer.

Standard pallet thresholds

Payment Terms by Wholesale Order Size

The total accepted pallet quantity determines the standard structure shown below.

Orders below 10 pallets

1–9 Pallets

100%

Full payment against the issued invoice before goods are released for dispatch or approved collection.

01
Quotation acceptedThe products, total pallets, price and delivery scope are confirmed.
02
Invoice issuedThe buyer verifies the seller, beneficiary, currency and payment reference.
03
100% transferredThe complete amount due is paid using the authorised invoice instructions.
04
Release after clearancePreparation and dispatch proceed after the required cleared funds and order conditions are confirmed.

Large wholesale orders

Orders from 10 pallets

10+ Pallets

50 / 50

A 50% initial payment confirms the order; the remaining 50% is due after readiness confirmation and before dispatch.

01
Quotation acceptedThe complete large-order scope and payment milestones are confirmed.
02
Initial 50% paidThe first instalment is paid against the issued invoice to confirm and allocate the order.
03
Readiness confirmedAvailability, preparation status and applicable dispatch information are communicated.
04
Final 50% paidThe outstanding balance must clear before release for dispatch or collection.

How the threshold is calculated

The threshold is based on the total pallet quantity in the accepted order, not on each individual SKU. Splitting one commercial requirement into separate requests does not automatically change the payment structure. Partial dispatches, staged orders or different milestones apply only when expressly agreed in writing.

From quotation to release

The B2B Beer Invoice and Payment Process

Each stage gives the buyer a specific document or verification point before the order moves forward.

01
Business enquiry
The buyer submits company details, products, pallets and destination.
02
Commercial review
Availability, route, pricing and buyer information are assessed.
03
Written quotation
The product, cost, payment and delivery scope are presented for review.
04
Invoice verification
The buyer checks the legal identity, beneficiary and amount before transfer.
05
Funds confirmed
The relevant 100% or 50% milestone must clear in the designated account.
06
Preparation or release
The order proceeds according to its size, readiness and remaining balance.

Verify before transferring funds

What the Buyer Should Check on the Invoice

Do not pay from a product page, informal screenshot or message containing incomplete instructions. Compare the invoice with the accepted quotation and request correction before payment when a material detail differs.

Contracting company LIMITED LIABILITY COMPANY “WOOVE” Company registration number 46329225 · Registered office in Kharkiv, Ukraine

Seller and buyerCorrect legal company names, addresses and registration details.

Products and quantitiesBrand, format, cases, pallets and any agreed product conditions.

Currency and amountPrice, included costs, taxes where applicable and total payable.

Payment milestone100%, initial 50% or final 50%, with the applicable due condition.

Beneficiary and accountBank instructions obtained through the authorised commercial process.

Reference and order linkInvoice or order reference that allows the payment to be reconciled.

Bank-detail fraud prevention

Secure Verification for Wholesale Bank Transfers

Bank transfer is the standard payment method. The buyer must verify the beneficiary and account details before every first payment and independently confirm any requested change using a previously trusted contact route. Do not rely only on the contact information contained in a suspicious or changed invoice.

Europol identifies invoice fraud and business-email compromise as schemes in which criminals impersonate a supplier or authorised employee and redirect payment to a different account. Buyers should preserve their normal approval process even when a message appears urgent.

Review Europol’s fraud-prevention guidance

What payment changes operationally

Order Confirmation, Allocation and Dispatch Release

Quotation approval alone does not mean stock is paid, reserved or released.

Before payment

Quotation stage

Products and prices remain subject to the quotation’s validity, availability conditions and acceptance process.

After required initial funds

Confirmation and allocation

The required 100% or initial 50% must clear before the order advances under the stated terms.

For 10+ pallets

Readiness confirmation

Preparation status and the final-balance milestone are communicated before dispatch release.

Before goods leave

Full balance clearance

No dispatch or approved collection occurs until every amount then due has cleared, unless expressly agreed otherwise.

Payment evidence is not the same as cleared funds

A transfer receipt or screenshot may help locate a payment, but goods are not released solely because a buyer submits payment evidence. Finance confirmation of cleared funds is required.

Review shipping and release planning

Invoice-specific financial details

Currency, Bank Charges, VAT and Payment References

The invoice states the payment currency and amount due. The buyer must instruct its bank using that currency and the complete beneficiary information. Exchange-rate differences, intermediary-bank charges or incorrect transfer instructions must not cause the amount received to fall below the amount due, except where the invoice or applicable payment scheme states otherwise.

VAT and other taxes depend on the parties, goods and transaction route. No general website statement determines the invoice treatment. Buyers should confirm their own VAT, customs and excise obligations and review our compliance information before proceeding.

Currency Use the invoiced currency

Do not convert or substitute the currency unless written instructions authorise it.

Payment reference Quote the invoice number

Accurate remittance information helps the payment be identified and reconciled.

Bank charges Confirm the full amount due

Ask your bank how transfer and correspondent charges will affect the amount received.

Tax treatment Follow the issued invoice

Raise tax or VAT questions before payment rather than deducting amounts unilaterally.

After acceptance or payment

Order Changes, Cancellation and Refund Review

Wholesale orders are B2B transactions. Consumer cancellation rights do not apply. A requested change or cancellation after confirmation may affect stock allocation, supplier commitments, pallet preparation, transport bookings and bank costs.

Changes, cancellations, credits and refunds are handled under the accepted commercial documents and applicable law. No refund or deduction is automatic. Where a refund is approved, it is returned through a verified route after finance and compliance review; buyers should never provide replacement bank details without following the same independent verification controls.

Read the cancellation and returns terms

Independent payment references

Official Information for Business Payments

These resources provide general payment and invoicing information; the WooveBeer invoice controls the actual order.

Euro transfers SEPA Credit Transfer European Payments Council information on euro credit transfers. Invoices and VAT Your Europe General EU business information on VAT invoices and charging. Fraud prevention Europol guidance Awareness information covering invoice and business-email fraud.

Buyer payment questions

Wholesale Beer Payment Terms FAQs

Answers covering pallet thresholds, invoices, transfers and dispatch release.

View all buyer FAQs

What are WooveBeer’s standard payment terms?

Orders of 1–9 pallets require 100% payment against invoice before release. Orders of 10 pallets or more use a 50% initial payment and a final 50% payment after readiness confirmation and before dispatch, unless the accepted commercial documents expressly state another arrangement.

Does an order of exactly 10 pallets qualify for 50%/50%?

Yes. The standard 50%/50% structure begins at a total accepted order quantity of 10 pallets.

When is the final 50% due on a large order?

The final balance is due after readiness confirmation and must clear before goods are released for dispatch or approved collection. The invoice or order documents state the applicable milestone.

Which payment method does WooveBeer accept?

Bank transfer is the standard payment method. Any alternative method applies only when expressly included in the authorised quotation or invoice; buyers should not assume card, PayPal, cryptocurrency or cash acceptance.

Does sending a bank-transfer receipt release the goods?

No. A receipt or screenshot may help identify the transfer, but the required funds must clear in the designated account and other order conditions must be completed before release.

Can the payment terms be changed?

A different arrangement applies only when agreed in writing by authorised representatives and recorded in the applicable contract, order confirmation, quotation or invoice. An informal request does not amend the terms.

How should changed bank details be verified?

Stop the transfer and contact WooveBeer using a previously trusted address or contact method. Do not verify a change solely through the email, telephone number or link contained in the change request.

Is VAT included in the payment amount?

The invoice states the applicable VAT or tax treatment for the transaction. Buyers should not assume VAT is included, excluded or zero-rated from general website text and should raise questions before payment.

Written product and payment terms

Request Your Wholesale Beer Quotation

Send your company details, required brands, total pallets and delivery destination. The quotation will confirm the applicable 100% or 50%/50% payment structure together with the product and logistics scope.

Request a wholesale quotation Email sales@woovebeer.com